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SAGE INTACCT CASE STUDY
How Clearspace Cut Month-End Close by a Full Week and Transformed Financial Operations
Click here to learn how Clearspace's switch from QuickBooks to Sage Intacct Construction boosted their efficiency, streamlined month-end close, and enhanced confidence in their financial reporting.
About Clearspace: Leading the Way in Office Space Design
Clearspace, based in Toronto, is a leading design and build firm specializing in office interiors. They manage everything from architecture and engineering to construction and furnishing. This vertically integrated approach offers clients a seamless process. However, as the company expanded, the complexity of managing their financial operations grew. Their existing software, QuickBooks, was no longer sufficient to handle the scale of their business.
About Clearspace: Leading the Way in Office Space Design
Clearspace, based in Toronto, is a leading design and build firm specializing in office interiors. They manage everything from architecture and engineering to construction and furnishing. This vertically integrated approach offers clients a seamless process. However, as the company expanded, the complexity of managing their financial operations grew. Their existing software, QuickBooks, was no longer sufficient to handle the scale of their business.
THE CHALLENGE
Outgrowing QuickBooks
As Clearspace evolved, their financial management became increasingly difficult to control. CFO Ash Sayadi described the issue, saying, “QuickBooks was like trying to race NASCAR drivers on a bicycle.”
Key challenges included:
Complexity of Operations
Clearspace operated multiple divisions with different financial needs under one reporting entity, making it difficult to track profitability.
Manual Processes
Key tasks, such as generating Statements of Value for invoicing, were done manually, leading to inefficiencies and a high risk of errors.
Limited Reporting
The existing system provided inadequate insights into project profitability, which made it difficult for leadership to make informed decisions.
Clearspace realized they needed a more robust financial solution to support their growing operations, enhance efficiency, and deliver greater visibility into their financial data.
THE CHALLENGE
Outgrowing QuickBooks
As Clearspace evolved, their financial management became increasingly difficult to control. CFO Ash Sayadi described the issue, saying, “QuickBooks was like trying to race NASCAR drivers on a bicycle.”
Key challenges included:
Complexity of Operations
Clearspace operated multiple divisions with different financial needs under one reporting entity, making it difficult to track profitability.
Manual Processes
Key tasks, such as generating Statements of Value for invoicing, were done manually, leading to inefficiencies and a high risk of errors.
Limited Reporting
The existing system provided inadequate insights into project profitability, which made it difficult for leadership to make informed decisions.
Clearspace realized they needed a more robust financial solution to support their growing operations, enhance efficiency, and deliver greater visibility into their financial data.
THE SEARCH FOR A SOLUTION
Why Sage Intacct Construction Stood Out
After evaluating several financial systems, including NetSuite and Acumatica, Clearspace chose Sage Intacct Construction, a leading cloud-based financial management system specific to the construction industry. Here’s why Sage Intacct stood out:
Construction-Specific Tools: Sage Intacct offered functionality specifically designed for the construction industry, including project accounting, job costing, and multi-entity reporting.
Scalability: Clearspace needed a system that could grow with them, providing the flexibility to handle more complex projects and expand into new business lines.
Sockeye’s Expertise: Clearspace trusted Sockeye to guide the implementation. Sockeye’s deep experience in construction-specific financial management and their hands-on support made a significant impact. As Sayadi remarked, “Had Sockeye not been a partner, we might have gone with NetSuite.”
THE SEARCH FOR A SOLUTION
Why Sage Intacct Construction Stood Out
After evaluating several financial systems, including NetSuite and Acumatica, Clearspace chose Sage Intacct Construction, a leading cloud-based financial management system specific to the construction industry. Here’s why Sage Intacct stood out:
Construction-Specific Tools: Sage Intacct offered functionality specifically designed for the construction industry, including project accounting, job costing, and multi-entity reporting.
Scalability: Clearspace needed a system that could grow with them, providing the flexibility to handle more complex projects and expand into new business lines.
Sockeye’s Expertise: Clearspace trusted Sockeye to guide the implementation. Sockeye’s deep experience in construction-specific financial management and their hands-on support made a significant impact. As Sayadi remarked, “Had Sockeye not been a partner, we might have gone with NetSuite.”
THE IMPLEMENTATION
Fast-Tracking Success with the Foundations Program
With the decision made, Clearspace partnered with Sockeye to implement Sage Intacct Construction through Sockeye’s Foundations Program. This program is designed to provide a pre-configured environment based on industry best practices, giving clients a solid foundation to build on as they grow. Key aspects of the Foundations Program included:
The Foundations Program enabled Clearspace to get up and running quickly, significantly reducing implementation time compared to traditional software rollouts. With a clearly defined, week-by-week process, ClearSpace had full transparency and visibility into each phase of the implementation.
The Foundations Program equipped ClearSpace with a robust financial system that could evolve alongside their business. By setting them up with industry-standard processes and configurations, Sockeye ensured that ClearSpace had the tools and flexibility needed to scale their operations in the future.
Leveraging Sockeye’s deep knowledge of the construction industry, the program harnessed proven best practices, ensuring ClearSpace’s financial management system was optimized for project profitability tracking, invoicing, and reporting.
By leveraging Sockeye’s Foundations Program, Clearspace avoided many of the common hurdles faced during system transitions and they quickly began seeing results.
THE IMPLEMENTATION
Fast-Tracking Success with the Foundations Program
With the decision made, Clearspace partnered with Sockeye to implement Sage Intacct Construction through Sockeye’s Foundations Program. This program is designed to provide a pre-configured environment based on industry best practices, giving clients a solid foundation to build on as they grow. Key aspects of the Foundations Program included:
The Foundations Program enabled Clearspace to get up and running quickly, significantly reducing implementation time compared to traditional software rollouts. With a clearly defined, week-by-week process, ClearSpace had full transparency and visibility into each phase of the implementation.
The Foundations Program equipped ClearSpace with a robust financial system that could evolve alongside their business. By setting them up with industry-standard processes and configurations, Sockeye ensured that ClearSpace had the tools and flexibility needed to scale their operations in the future.
By leveraging Sockeye’s Foundations Program, Clearspace avoided many of the common hurdles faced during system transitions and they quickly began seeing results.
THE RESULTS
Transforming Financial Efficiency
Since the implementation of Sage Intacct Construction, Clearspace has achieved significant operational improvements, particularly in their financial processes.
Faster Month-End Close
The time required to close their monthly books has been reduced by a week, with the possibility of cutting it down to five days in the near future.
Automated Profitability Reports
Clearspace can now generate real-time profitability reports with just a click, eliminating the need for manual effort.
Streamlined Invoicing
The previously time-consuming SOV process now takes only two clicks, drastically improving both efficiency and accuracy.
Improved Financial Accuracy
Automation has reduced human error, providing leadership with greater confidence in their financial data.
Overall, the implementation of Sage Intacct Construction has enabled Clearspace to operate more efficiently, reduce costs, and focus on growing their business.
"It was a dream to close in five days before, but now it’s becoming a reality.”
Jan Nair | Controller , Clearspace
THE RESULTS
Transforming Financial Efficiency
Since the implementation of Sage Intacct Construction, Clearspace has achieved significant operational improvements, particularly in their financial processes.
Faster Month-End Close
The time required to close their monthly books has been reduced by a week, with the possibility of cutting it down to five days in the near future.
Automated Profitability Reports
Clearspace can now generate real-time profitability reports with just a click, eliminating the need for manual effort.
Streamlined Invoicing
The previously time-consuming SOV process now takes only two clicks, drastically improving both efficiency and accuracy.
Improved Financial Accuracy
Automation has reduced human error, providing leadership with greater confidence in their financial data.
Overall, the implementation of Sage Intacct Construction has enabled Clearspace to operate more efficiently, reduce costs, and focus on growing their business.
"It was a dream to close in five days before, but now it’s becoming a reality.”
Jan Nair | Controller at Clearspace
The Power of Partnership: Working with Sockeye
Throughout the implementation, Sockeye proved to be an invaluable partner. CFO Ash Sayadi had high praise for their lead consultant, "She was on another level with her expertise in Sage Intacct. Her ability to simplify complex needs and provide real-time solutions was invaluable."
Beyond their consultant’s Sage Intacct expertise, Sockeye’s extensive experience in construction-focused financial management ensured that ClearSpace benefited from industry best practices.
Clearspace’s Path to Future Growth
Thanks to Sage Intacct Construction and Sockeye, Clearspace has transformed its financial management, positioning the company for long-term growth. With streamlined processes, real-time insights, and improved controls, Clearspace is now able to handle more complex projects and scale their business confidently.
case study: Clearspace + Sage intacct
How Clearspace Cut Month-End Close by a Full Week and Transformed Financial Operations
Download, view, or share the PDF version of Sockeye's case study on Clearspace's switch from Quickbooks to Sage Intacct Construction.
Executive Summary
Company Overview
Clearspace faced growing financial complexity and inefficiency with outdated software. By implementing Sage Intacct, they reduced their month-end close by a week, automated reporting, and streamlined invoicing—leading to increased accuracy, faster decision-making, and improved overall efficiency.
Previous Software
Quickbooks
Results With Sockeye
Reduced month-end close
Automated profitability reporting
Streamlined invoicing process
Improved financial accuracy
sockeye + sage intacct construction
Ready to Transform Your Construction Company?
Interested in what Sage Intacct Construction can do for your business? Contact us today for a personalized consultation. Let us help you streamline your financial management and achieve better business outcomes.
sockeye + sage intacct construction
Ready to Transform Your Construction Company?
Interested in what Sage Intacct Construction can do for your business? Contact us today for a personalized consultation. Let us help you streamline your financial management and achieve better business outcomes.
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